For traveling and driver-focused alternatives, we like Zoho Expense and Everlance. If you want accounting software with built-in expense tracking, try FreshBooks, QuickBooks Self-Employed, or Wave Accounting. Shoeboxed is also on the pricey side: annual plans start at $18 a month and limit you to sending in one pre-paid envelope stuffed with receipts a month.īusiness expense trackers are a solid investment for freelancers, solopreneurs, and other small-business owners who want to analyze costs and submit correct write-offs at tax time.įor flexibility and affordability, the best expense tracker app is Expensify. Instead, it works best for freelancers and small-business owners who want third-party help organizing expenses-and keeping them organized from here on out. It doesn’t include mileage tracking, employee reimbursement, or company card options. But Shoeboxed doesn’t have as many expense tracking features as other business spending trackers on our list. The Shoeboxed money tracking app includes stellar receipt-scanning software and lets you generate on-the-go expense reports. You send those envelopes off to the Shoeboxed team, who turns them into well-organized data files ASAP. Each Shoeboxed plan gives you a monthly limit on envelopes you stuff each month with paper receipts, business cards, or other fiscal information you want scanned and organized. Trying to get your receipts in order so you can start expense tracking for the first time? Try outsourcing to Shoeboxed. (Zoho Books, which typically syncs only with other Zoho apps, is a notable exception.) Unfortunately for freelancers and solopreneurs who track profits with accounting software, only the team-based plans automatically integrate with accounting software. Since Expensify is one of the most popular business expense tracker apps, it should sync with just about any small-business accounting software if you have the pricier plans. Expensify’s team-based business expense plans start at $5 per user per month. The heftier plans are priced per user, since they’re meant for companies that need corporate cards and automatic employee reimbursement. Record more than 25 expenses a month? Expensify’s cheapest plans have the same features as its free plan and start at $4.99. We’ll monitor ratings and let you know if Expensify’s next software update resolves the issue. Its mobile app, which uses Expensify’s SmartScan receipt-reading software, rates 4.7 on Apple’s App Store and 3.8 on Google Play-though the app’s most recent update has caused user problems with uploads and categorization. Expensify’s free plan also includes automatic mileage tracking and expense categorization. Zoho Expense syncs with Zoho Books, Xero, and QuickBooks Online, but accounting software costs an additional $12 to $30 a month on top of your Zoho Expense payment.Įxpensify starts at a (very reasonable) $0 a month for self-employed business owners with 25 or fewer monthly expenses. The Premium plan also requires you to have at least ten users-which ups the cost to $30 per per month, paid annually. For 10 users and pre-travel approval, you’ll need the Premium plan, which costs $2.50 per user per month if you pay annually (paying monthly costs $3 per user per month). Zoho Expense’s free plan includes up to 1 user (plus an accountant) who can collaborate on expense tracking and travel management. Like Zoho’s accounting software, Zoho Books, Zoho Expense automates just about everything that can be automated, including employee expense approval and reimbursement. (It’s billed as an “end-to-end travel and expense” solution, not simply an expense tracker.) Along with the typical expense tracker features, Zoho Expense lets you book rooms, set travel budgets, and pre-approve travel expenses well before employees leave. Freelancers with a higher client volume will need at least the $25-a-month Plus plan, which increases your client limit to 50 a month. Unfortunately, the cheapest plan limits you to invoicing just five clients a month. You can also save by paying for FreshBooks annually instead of monthly. Use FreshBooks’s app to track your time, expenses, and mileage during a project, then transfer over the final billable expense to your client’s invoice (which you can also create and send with the FreshBooks app).įreshBooks doesn’t offer a free plan, but the company frequently offers frequent long-term sales. Instead, FreshBooks syncs with your bank account and credit cards, automatically importing and categorizing expenses, plus generating reports that help you make sense of your profit and loss.Īnd if you frequently bill your clients for expenses, FreshBooks’s excellent invoicing simplifies the process. FreshBooks’s accounting software includes built-in expense tracking, so you don’t need to invest in two apps to manage your business’s costs.
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